Administrative Assistant - Bilingual (English/Spanish)

Fiesta Mart, Inc. in Houston, TX

  • Industry: Retail - Others
  • Type: Full Time
position filled
The Assistant to the Vice President provides high-level administrative support to the Vice President, as well as to the broader executive team as necessary.  In addition to providing typical administrative support, the incumbent in this position also has primary responsibility for various projects and ongoing assignments requiring independent judgment and decision-making. JOB DUTIES § Answers phone calls; screens, handles, and/or redirects callers as appropriate. § Manages and maintains the calendar of the Vice President. § Greets and receives appointments. § Coordinates meetings with both internal and external people. § Assists in preparing for meetings by preparing reports, spreadsheets, presentations, and other documentation. § Prepares various types of correspondence. § Open, sort, and distribute incoming correspondence, including faxes and email. § Runs routine reports and prepares various spreadsheets. § Files and retrieves documents and reference materials. § Liaises with internal management and staff at all levels. § Arranges travel (air, hotel, ground transportation, etc.). § Serves as back up to the Executive Assistant. § Performs various other duties as assigned. Secondary Job Duties: § Present a favorable impression in dress, personal hygiene and business attitude. § Adhere to company dress code standards. § Other duties assigned by management. QUALIFICATIONS § Bilingual (English/Spanish) highly desirable. § College degree preferred – Business Administration, Communication, or English majors. § At least three years’ experience supporting executive-level positions. § Excellent phone and written communication skills. § Expert skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) § Must be diplomatic and professional. § Able to work well with others. § Ability to quickly adapt and manage multiple priorities from multiple persons § Must be highly motivated and able to multi-task. § Excellent organizational and planning skills. § Exercises judgment and decision making abilities.

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